Every company currently has to manage a large volume of data and documents. It is necessary to put in place an effective strategy so as not to be overwhelmed. The strategy must be defined according to the needs and specificities of the activity. In this respect, information management can help. Find below the best information governance solutions.

Risk Prevention and Performance Improvement

IG Suite for information governance helps you reduce risks. Information governance makes it possible to meet two ends. The first is to prevent the loss of data or the alteration of its quality, which can give rise to litigation or damage the image of the company. Thus, it is possible to guard against legal or financial risks by integrating documents with probative value into an electronic archiving system for instance.

The second need is the search for improving operational performance, as with an electronic document management (EDM) project of mail that must be dematerialized, digitized or transferred. Information governance can then contribute to the strategic management of the organization and to greater efficiency. It is estimated that an administrative agent wastes seven hours a week looking for information that they cannot find or that is not reliable.

Use a Unique IG Platform

Using a unique information governance platform can be a relevant approach to optimize your IG management. If it is the most complex from a technical point of view, it is also the most practical. It makes it possible both to unify the access and sharing of information, and to guarantee its reliability. The current context lends itself to this, believes the consultant, who cites the obligation to manage the probative value for certain documents and the hosting of health data.

On the other hand, the implementation of a platform is more complex and time-consuming, requiring the use of specialists. In addition, IG platforms are often offered in SaaS mode, which does not always correspond to the internal rules of public or private structures. Rules that will evolve, like central administrations today pushed to use the Cloud, internal or commercial. This service-based approach can benefit actors who offer unique platforms.

The next developments will certainly concern less technological evolution than the use cases that will emerge or increase in power. The technical transcription of information governance will be done with regard to the expectations of each structure or company. A 360° vision, from the capture of information to its conservation over time, will offer perspectives in terms of a unified and encompassing approach.